Editing Openai/681188fe-108c-8006-84a4-0ed8982b7cde (section)

=== Assistant: S O P – Weekly Market Scan for IT / Cybersecurity RFP-RFQ Opportunities ===
S O P – Weekly Market Scan for IT / Cybersecurity RFP-RFQ Opportunities

Fort Myers–Lee County (≤ 60 mi radius)

===== Detect every public-sector solicitation that fits Coulee Tech’s core services (managed IT, help-desk, cybersecurity) issued by municipalities, county agencies, school districts, airports, and colleges within 60 miles of Fort Myers, FL, so we can decide quickly whether to bid, team, or monitor for re-issue. =====

===== - Coverage: City of Fort Myers, Lee County, Cape Coral, Fort Myers Beach, Bonita Springs, Naples, Punta Gorda, Charlotte County, Collier County, Lee County School District, Florida Gulf Coast University, Lee County Port Authority, state agencies in the area (MFMP). =====
* Run Time: Every Monday by 09:30 a.m. ET.
* Run Length: ≤ 40 minutes (setup is one-time; weekly scan ≈ 25 minutes).

===== |     |     | =====
| --- | --- |
|     |     |
|     |     |

Tools
# Browser with password vault (Edge or Chrome).
# Coulee Tech Teams channel #gov-rfp (posts & RSS).
# OneNote / CRM “Gov-Pipeline” table.
# ChatGPT (Pro or Team) with browsing Operator functions.
# Slack/Outlook RSS reader (optional: Feedly).

===== |     |     | =====
| --- | --- |
|     |     |
|     |     |
|     |     |
|     |     |
|     |     |
|     |     |
|     |     |
|     |     |
|     |     |

Store all log-ins in the shared password vault.

===== |     |     |     |     | =====
| --- | --- | --- | --- |
|     |     |     |     |
|     |     |     |     |
|     |     |     |     |
|     |     |     |     |
|     |     |     |     |
|     |     |     |     |
|     |     |     |     |

===== Paste any of these; ChatGPT will return fresh links & tables. =====

A. One-shot weekly sweep (all portals)

<syntaxhighlight lang="text">Operator task: Search the following portals for any solicitations posted
in the last 7 days containing the phrases:
  "managed IT", "help desk", "cybersecurity", "network support",
  "endpoint protection", "disaster recovery"
Portals:
# https://procurement.opengov.com/portal/cityftmyers
# https://www.leegov.com/procurement
# https://leeschools.bonfirehub.com
# https://network.demandstar.com
# https://capecoralebids.ionwave.net
# https://bonitasprings.procureware.com
# https://www.naplesgov.com/purchasing
# https://vendor.myfloridamarketplace.com
# https://fgcu.bonfirehub.com
Return a table: Title | Agency | Due Date | Scope (≤30 words) | Link.
Only include results within 60 miles of Fort Myers.

</syntaxhighlight>

B. Deep-dive a single portal (e.g., Lee County)

<syntaxhighlight lang="text">Operator task: List every open solicitation on https://www.leegov.com/procurement
with commodity codes 918-29, 918-71, 920-45, or containing the keywords
"IT", "cybersecurity", or "help desk".  Return title, number, due date, link.

</syntaxhighlight>

C. Monitor closed items likely to re-bid

<syntaxhighlight lang="text">Operator task: Show solicitations closed in the last 6 months on
https://leeschools.bonfirehub.com that contained "managed services" or
"network security". Return title, close date, status, link.

</syntaxhighlight>

Store these prompts in OneNote ► Gov-RFP Prompts.

===== - Pipeline completeness: Weekly list should match portal counts (spot-check 1 portal each week). =====
* Response timeliness: All “Bid = Yes” items must have kick-off call scheduled within 24 h and compliance matrix drafted within 72 h.
* Archive: Save solicitation packages (PDF) to /SharePoint/RFP-Library/Y2025/MM-DD.
* Metrics to report monthly: # of RFPs found, # bid, win rate, avg. time from posting to detection.

===== |     |     |     |     | =====
| --- | --- | --- | --- |
|     |     |     |     |

Now you have a repeatable playbook—plus ready-made ChatGPT prompts—to keep Coulee Tech in front of every municipal IT or cybersecurity opportunity around Fort Myers.